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7 signs you have internal communication problems

7 signs you have internal communication problems

This is an excerpt from our Ultimate Guide to Deskless Employee Communication. Download the free 40+ page guide for more information on identifying communication problems, and building out an effective strategy. 

Whether or not you have a formal internal communication strategy in place, the way you share information with your employees can have a huge impact on your bottom line – for better or for worse. And, unfortunately, communication problems are all too common. 

We can hear you now: oh we don’t have a problem with our internal communication! We share plenty of memos! Our managers share every email we send! We have posters up at every location! 

Here’s the thing: internal communication is about quality, not quantity. It’s about choosing the right communication channels, sharing the right info at the right time, and creating organic opportunities for feedback and idea sharing. With that in mind, there’s a solid chance you might be dealing with some broken communication, and not even know it. 

Don’t believe us? See how many of these symptoms your organization is showing. 

Here are seven signs you have internal communication problems: 

1. Your employees are disengaged (or quitting)

Morale has taken a hit. Productivity has come to a standstill. You’re hemorrhaging money from an employee turnover rate that’s even higher than usual. You’re thinking it’s just the market, or maybe your managers are to blame. But the problem is likely a bit more rooted in your workforce’s basic needs. 

What it’s a sign of: Your employees don’t have a sense of the company’s direction and larger purpose, and that leads to disengagement and low morale – which, over time, leads to turnover. Long past are the days when organizations believed that if they paid their employees enough, they’d get hard-working happy employees that were willing to put up with anything. 

Now, employees are looking for so much more than just a paycheck. They’re looking for a greater purpose, a way to contribute to a larger goal…in short, they’re looking for information. Fast Company put it best in a recent article by branding guru MaryLee Sachs: “Increasingly, employees are more interested in a clear alignment and understanding of a company’s culture and values than they are in benefits like flexible working, training, access to tech, and even bigger paychecks.” 

2. No one knows anything

You’re mobilizing on a nationwide promotion, but you’ve just discovered that half your locations have no idea what they’re supposed to be telling customers. Or you find out that 75% of your front desk staff aren’t even mentioning your loyalty program. Or a client informs you that your team isn’t following the new sustainable cleaning techniques you shared last week. You get the idea – you have info that needs to be shared, and it’s not getting to the right people. 

What it’s a sign of: This can be a sign of two things. First, it can be a sign that info isn’t successfully making its way all the way down from head office to every single employee. The barrier could be a bottleneck, like an overworked manager that doesn’t have time to share each email the organization shares, or it could be a problem with the communication channels.

This can also be a sign that employees are getting your communications, but not reading them. Why? They’re too long, too confusing, sent too often or at the wrong time – or sent to the wrong place (more on that later). 

3. Everything is top-down

What does your internal communication look like? Maybe a monthly update sent to all stores? A weekly overview of new promotions taking place? Maybe communication stops at the frontline manager? Maybe, if you’re really keen, quarterly performance reviews? 


See anything missing from this picture? 

What it’s a sign of: Your internal communication strategy lacks an upward feedback component. And that’s a communication problem. Upward feedback is closely linked to performance; one Salesforce report found that employees that feel heard were 4.6 times more likely to feel empowered to perform their best work. But also a lack of upward feedback means you’re missing out on great ideas from your frontline workers. Without any kind of forum or feedback among your communication channels, you’ve got a serious gap in your internal communication strategy. 

4. Customers or guests are complaining (or worse – leaving)

If we’ve said it once, we’ve said it a thousand times: better customer experience starts with better employee experience. So it’s no surprise that a problem with your customer or guest experience should set off alarm bells. 

What it’s a sign of: If your customers or guests aren’t happy, it means there’s a problem with your CX. And most often, that problem lies in your employees not having access to the information they need to create an amazing experience. 

As organizations explore the relationship between their in-person and online experiences, this becomes more important than ever. Your customers are coming in-store armed with more information than ever before. Because of that, your employees need to be educated with more information, otherwise there’s a disconnect, and a broken experience. 

5. Your internal communications can only be read…when they’re not at work

Your latest internal communication goes out at 9 a.m. Maybe it goes up on your intranet site. Maybe you have a list of emails for every worker in your organization (here’s hoping it’s up to date! đŸ€ž) and you send it out. Here’s the thing: your employees aren’t going to see it right away. In fact, they’re likely not even going to see it when they’re at work. If at all, they’ll likely read it once they’re finished their shift, and are much less likely to engage in any intel you’re sharing. 

What it’s a sign of: Your communication channels aren’t relevant to the deskless workforce. Organizations often make the mistake of using the same communication channels they use for their corporate or desked employees – but deskless and frontline workers need a very different approach. 

After all, what if you need to tweak a merchandising plan? Or adapt on the fly to changing safety precautions? Now more than ever, being able to share info in real time with your frontline employees is a must-have, not a nice-to-have. Our recommendation is to send communications where they already are: their phones. Worried that a bring-your-own-device policy will distract employees rather than engage? Our BYOD primer found that it actually boosted performance: organizations using associate-facing mobile solutions saw customer satisfaction increase by a whopping 58%. 

6. Your most crucial info is in different places

Quick: what’s your SOP for disinfecting high-traffic areas? Where are the new opening guidelines? Where do you keep your brand values? Information shouldn’t be a treasure hunt. If you had various answers for where all these pieces of information are, you’ve got a communication problem. 

What it’s a sign of: Your employees aren’t empowered to use information quickly and efficiently to react and adapt to changing situations. After all, if your workers can’t find crucial information as soon as they need it, they don’t have the tools they need to do their jobs. 

This can also be a major communication challenge as hiring starts to ramp up and your teams are onboarding many new employees – without all your information in one place, onboarding becomes time-consuming for your teams, and overwhelming for the new hires. 

And finally, a lack of central information also means employees are less likely to follow standard procedures and tasks lists when going through their day. Without a central hub of information outlining how each process should be completed, your teams are all going rogue with their own version of the process. That can lead to inefficiencies – and safety concerns.  

7. There’s no way for your teams to talk

Picture this: one of your midwest locations comes up with a fantastic way to boost loyalty program sign-ups. Or a team switches up the upsell display at cash and sees a 10% boost in sales. These are fantastic ideas that other teams could try – if they knew about them. 

What it’s a sign of: This is a symptom of several serious issues. First, you’re missing out on great ideas and best practice-sharing coming from your teams. Or if your teams are finding ad hoc ways to share ideas (like sharing on social media or simply texting), you’re missing out on a way to scale the best ideas at an organizational level, because the communication is happening where you can’t see it.

But idea sharing aside, there’s another issue here: without a way for your teams across the organization to connect, there’s a lack of employee community that could have huge impacts on morale and engagement. 

One final thought: if you’re reading through this list, and your first thought is hmm…I have no idea if we are showing these symptoms! That’s a warning sign too. Without a proper communications platform in place, it’s all the more difficult for head office to identify these problems in the first place. The first step in fixing your internal communication strategy is to start noticing the issues your teams are dealing with – from there, you can start to address them (hopefully with Nudge’s help! 😉 ). 

Q&A: Nudge CEO Lindsey Goodchild on corporate sustainability

Q&A: Nudge CEO Lindsey Goodchild on corporate sustainability

Corporate sustainability has a special place in Nudge’s heart. Fun fact: before Nudge became a digital communication platform for deskless employees, it was Greengage Mobile, a tool that helped companies share complex environmental initiatives with their frontline staff. We sat down with CEO Lindsey Goodchild to learn more about Nudge’s roots đŸŒ± – and get her advice on how organizations can work sustainability into their core brand purpose.

Where did the idea for Greengage Mobile come from? 

Lindsey: I started my career in consulting. I was working on a really cool project around sustainable tourism that involved big hotels, ski resorts, and restaurant chains to reduce their environmental footprint and improve their contributions to their local community, but in a way that created a big economic incentive for the organization. 

Nudge CEO Lindsey GoodchildWe needed to find ways to bring these strategic initiatives to life throughout the organization. In a hotel or resort where there’s thousands of employees and tons of different roles, it’s really hard to get everybody on the same page with this big change that’s happening, and what exactly they need to do to be a part of activating it. It was a huge challenge because those employees are non-desk, and didn’t have access to computers or emails, so the only way to really get the information to the frontline employee was to kind of cascade it down from HQ to regional directors or managers, down to the frontline. We found that the messages were getting lost and there wasn’t a lot of clarity and action on the things that needed to happen. 

I was trying to understand how to fix this broken communication so we could activate all these plans that we’d been building for two years. I was doing interviews with groups of frontline employees, and as I was presenting to them, they all had their phones under the table. I was like, your HQ is telling me there’s no way to digitally connect with the frontline, and here I am in this meeting and no one is listening to me because they’re all on their phones! 

So I thought, why don’t we meet this audience where they are – in a way that looks and feels like the other tools they use – to help them understand how they’re contributing to this bigger picture. 

So that led to Greengage Mobile. 

Yeah. I went to the organizations I worked with and pitched the idea of a mobile app. I got some initial funding, and I said, let’s do this. I wasn’t planning on being an entrepreneur, I wasn’t planning on starting a company, I just wanted to solve this problem that was so pervasive in my consulting career. So that’s how the whole thing really got started.

As founders, we – myself, Dessy Daskalov, and Jordan Ekers – were really aligned on the idea of bringing something new to the world that would make life better for our end users, and were aligned on supporting environmental and social issues along the way. Just think: in these massive corporations with tens of thousands – sometimes hundreds of thousands – of employees, if you get each of these employees taking one action, it makes a huge difference. 

How did Greengage Mobile evolve into Nudge? 

It happened organically. We started the company to help companies with focused initiatives around environmental and community impact. When we got it there, we saw such wild success with adoption and engagement. Our first customers said they never had a tool that allowed them to reach the frontline as effective as this – and it had such a virality to it. They were getting huge levels of adoption, really intense engagement that they’d never seen in other channels. So they started thinking, if this is our most effective way of reaching our team, what if we started putting other key initiatives through it? 

At the time, we weren’t sure if it was going to work. But it did – and it aligned us to the higher purpose of reaching this audience who previously hadn’t been able to be effectively reached. The dynamic nature of the app, combined with a huge transition over the last decade of digital natives taking over the workplace played really well into Nudge coming to life. 

Let’s talk a bit more about corporate sustainability.

I think some of the world’s best companies have sustainability at their core. Patagonia is one that I always point to, because I think that they’ve really shown what’s possible with a strong commitment to sustainability. When you look at the world of retail, they continue to be one of the most successful retail brands out there. So I think being a sustainable business and being a good business can go hand-in-hand if you do it right, and I would love to see all businesses make that shift. 

There’s been some pretty massive shifts around the recognition that climate change actually poses a huge threat to many companies (and all of humanity for that matter). With some of the changes of legislation around climate risk reporting, I think it’s really pushing the issue to the forefront. Now you’ve got companies that are doing it really, really well, because they know it’s good for their business, and then you’ve got other companies that are just trying to find their way through it for the first time. But I see a future where it becomes core to every company, because it’s core to how we survive on the planet. I think it’s going to take a multifaceted approach, with every stakeholder on this earth having a role to play in making sure that we’re creating a future that sustains us.

What are the challenges organizations face when trying to implement sustainability initiatives? 

Let’s flip it around. The companies doing it right – what are they doing? So take a company like Patagonia again. They have a really clear definition of who they are, what their value is, what their culture is around corporate responsibility and sustainability. Everybody that knows that brand, everyone who shops there or works there, really has that true alignment to that. I think it’s just been so clearly communicated and disseminated as to who they are, so everybody that’s there is on-board and is activating on what that brand promises. And I think that’s a very special thing to achieve. In a world where there’s a war for talent, having a purpose-driven company makes a really big difference. 

I think the lesson we can learn is to have a really clear definition of your brand purpose, what those associated values are, and find a way to have your team live those values. That’s where I think Nudge can play a really big role. We’re all about finding ways to connect and align the team to what a company stands for, whether it’s a sustainability initiative or introducing a new product. Nudge is all about making sure that everybody is aware and ready to act, and understands how their actions contribute to this larger goal. 

So a clear understanding of that initiative is crucial in helping teams to act on it. 

Exactly. At Nudge, we use a lot of nudge theory and behavior theory – that comes from my postgrad research around how to drive change in big organizations. And there’s a set of best practices of how you get people to do new things. The reason we built Nudge is to make it easy to help people take on these behaviors in little bite-sized pieces so it doesn’t feel like this big daunting shift. We make it easier for them to adopt the change, and really spend time helping them understand the whys. 

I think that’s especially important when it comes to programs around sustainability, because they really are those things that make a difference in the world and that feels good for people. It feels good to know that you’re being part of a solution.

What are some of the ways that organizations can implement that sustainable change?

When you have tens of thousands of employees and you get everybody taking an action toward whatever the goal is, that amounts to huge change. And I think that’s one of the things that Nudge does really well – it breaks it down to be a small thing for each person, but then it makes it easy to look at that collective impact. 

I think a lot of companies are doing many great things, but their teams just don’t know about them. So highlighting what the company’s already doing and also introducing fun new ideas is a great combination. When you have something as simple as encouraging employees to participate in Earth Hour, it’s so fun to hear from employees across the country – or across the globe – on what they’re doing. They’re posting pictures of playing games with their kids by candlelight, or taking walks with their friends in a new natural area they haven’t explored before. These connection points and sharing moments are essential for creating common ground and camaraderie – no matter the initiative at hand. 

That’s another thing that really excites me about Nudge – when we can create community and common ground between employees. Because that really enriches the employee experience. That’s one of the things that makes me really proud about what we do. 

What’s one tiny sustainable step that every company could take this year?

I speak a lot about the environment, because I’m really passionate about the environment. But companies could also look at their impact on the society or community they’re in. Sustainability could also mean looking at inclusion or diversity. It can mean so many things. And I think every company should find something that’s really core and true to their value as an organization, and really make it personal for every employee. Like, truly find a way to make it something that actually aligns with the culture and values of the organization. 

I think when that happens, that’s where you really get that compelling return of what they call the triple bottom line, where you’re making a positive impact on the environment, the community, and the economy. But just as importantly, I think it’s more about that connection that employees have to the brand and to each other. When you get that, you start to see benefits in many different ways. That’s where you get that truly meaningful impact. 

I think some of the issues that we face in this world seem really daunting. But when you’ve got tens of thousands of people taking one small action, the impact is huge. I think there’s just so much opportunity for us to just like do things together to make the world a better place.

What’s something that each person reading this can do to make the world a better place? 

Every person should be doing something that they care about – and make an effort to do something differently to create a better future for our planet. But that aside, my personal motto on this is “help the bees, trees, and seas.”  I like to help bees, our essential ecosystem pollinators, by planting wildflowers or other native plants that help support our local bee population. I am also a big fan of planting trees to both capture carbon and clean the air. And lastly, contributing to efforts to clean the seas by eliminating single-use plastics and reducing the toxic products that go down the drain. Bees, trees, and seas – excellent little diddy. 

 

Nudge partners with C.A. Short to improve employee experiences for deskless workers

Nudge partners with C.A. Short to improve employee experiences for deskless workers

Big news at Nudge today: we’re thrilled to announce that we’ve partnered with C.A. Short, a leader in the recognition award services industry, to provide a comprehensive employee experience solution for organizations looking to improve retention and engagement among their non-desk workers. 

About C.A. Short

C.A. Short’s employee recognition programs, service anniversary awards, and safety incentive programs are designed to help companies reduce employee turnover and absenteeism – not to mention increase employee engagement, productivity, and safety performance. Their People Are Everything employee engagement platform consolidates various recognition programs into one easy-to administrate platform.

Nudge engagement points

Nudge and C.A. Short

Through its gamified approach to micro-communications, Nudge already makes it easy to engage deskless employees though team challenges and friendly competitions. This strategic partnership means that Nudge customers can gain access to C.A. Short’s vast reward network and fulfillment capabilities, which makes it even easier to manage the incentive and award aspect of their employee program. C.A. Short customers with a deskless or frontline workforce will have the unique opportunity to roll out Nudge’s digital solution to leverage its native points system as currency for redeeming awards and incentives – while also improving communication and engagement.

“Providing employees with the right incentive or award is a key component of any engagement strategy,” says Kevin Gergel, Vice President of Sales at C.A. Short. “Our partnership with Nudge will enable current and future customers to create employee engagement programs that are easy to manage, built for scale, and customized for their non-desk workforce.”

“Employee experiences are built on the foundation of great communication and engagement,” says Kyle Arnold, Vice President of Business Development at Nudge. “With C.A. Short, we’re excited to offer organizations a complete EX solution for increasing worker satisfaction and performance, while reducing turnover and absenteeism.”

 

How 4 companies accelerated change during the pandemic 🚀

How 4 companies accelerated change during the pandemic 🚀

For many industries, COVID-19 has been a lesson in rapid change. Last week at DX3, Canada’s retail, marketing, and technology expo, a roundtable discussion explored how four companies are staying relevant – and resilient – by accelerating projects, iterating roadmaps, and more. 

Here’s a look at how four companies accelerated change during the pandemic. (Hint: it’s all about their frontline employees!) 

Mastermind Toys launched a digital platform in 5 months

Sarah Jordan joined Mastermind Toys as CEO in January 2020 – and within two months, her stores were shut down coast to coast. “We were a retailer who did not have a contactless curbside option, and our website, our web experience was severely lagging our competitors,” explained Jordan at the DX3 roundtable. 

To catch up, Jordan and her team focused on the customer experience. “In the middle of a pandemic, we launched a brand-new digital platform. We did it in five months, from scratch, including all of the ecosystem around it, including a customer service platform, review platform; you name it. Everything was overhauled.” By Christmas, they were offering one-hour curbside pickup – with signature wrapping paper, no less. 

How they did it:

“Progress over perfection,” says Jordan. “Also, the employee experience drives the customer experience, and so for me the employee experience mattered in all of this.” For Mastermind, a big component of that was bringing employees into the decision process, and giving them space to collaborate and share ideas. 

“We want everyone to co-create with us; it’s one of the reasons why we rolled out Nudge. The biggest change is how empowered our frontline feels to provide ideas and best practices, and it’s been game-changer for us.” 

Nudge veered off its product roadmap to give brands what they needed

Nudge has spent a decade building the complete digital solution for empowering frontline workers and driving better business outcomes for companies – but when COVID-19 hit, the needs of Nudge’s customers changed. Fast. 

“We took our product roadmap, put it all out on the table and reoriented around our customers’ needs,” said Brennan Wilkie, Chief Revenue Officer at Nudge. “Courage means doing the right thing even when it’s hard. Or especially when it’s hard. And we saw a lot of businesses doing that, putting people before profit – their employees and their customers alike – but it changed the way they operated. So we reacted to this change.” 

The result? Nudge found new ways to help brands communicate and engage with their frontline workers, and stay nimble in the ever-changing pandemic reality. 

How they did it:

With so many of Nudge’s customers representing retail, food service, and other essential businesses, they refocused the product roadmap to focus on tools that would help teams navigate the rapidly-changing protocols and restrictions. For example, automated onboarding was developed to get employees ramped up quickly when businesses started reopening, and a task management feature was fast-tracked to help managers reinforce new, one-off and recurring tasks. 

“What do they need to strengthen their business, and how do we reorient what we do to best serve them?” said Wilkie. “It was a great challenge for us and one we’re proud of. It was the right, reactive move at the right time.” 

Sobeys did a last-minute overhaul of a launch two years in the making

The early days of COVID-19 were a flurry of activity for grocery stores. “The grocery industry became an essential service effectively overnight,” said Sarah Joyce, Senior Vice President of E-Commerce at Sobeys Inc. “Everybody just moved immediately in the same direction with agility and velocity in a way we never have before to react to the change around us.” 

But while they were implementing plexiglass, one-way aisles and senior shopping hour, the company was also prepping something else: Voilà by Sobeys, a large-scale robotic automated warehouse grocery home delivery service. “We were preparing for two years for the launch of a new business, and pretty much the entire launch plan changed in the final weeks,” said Joyce. 

“We had to talk to our suppliers about what product was actually available for us, given the constraints that they were facing. We had to change our delivery protocols so that we could have increased sanitation, contactless delivery, and all of the new important emerging safety protocols in that field. And then we had to change our entire marketing launch plan – the messaging, the channels – to reflect the mood of the nation and the state of the reality of where everybody was in and how we were going to reach them now compared to how we might have prior to the pandemic.”

How they did it:

“It was agility and it was empathy,” said Joyce. “Everything we were doing was on behalf of the customers and the teammates – and everything we were doing was as quick as humanly possible.”

In other words: investing in their people was a crucial component to accelerating change. “Our teammates were the real heroes of the last year, and they continue to deliver exceptional customer experiences to the customers that are still coming in our stores or receiving our deliveries. They make all the difference.”

Marriott stayed relevant with new COVID-relevant offerings

When travel restrictions and stay-at-home orders brought occupancy from 80% down to 2%, Marriott International quickly shifted their focus from luxury events and corporate travel to creative new products geared toward current needs. For example, Work Anywhere with Marriott Bonvoy offers room packages for remote workers who need a break from their home office. They also focused on the contactless experience, like mobile check-in and mobile keys. “We needed to make sure we were keeping travellers feeling confident that, if they needed to travel, they would be safe. Or if they were considering travel in the future, we’d be ready,” said Laura Pallotta, Regional Vice President of Sales and Distribution, Canada, at Marriott International. 

Marriott also has an eye to the future. “We know the luxury segment is pent up,” said Pallotta. “We’ve already seen it in the U.S. with our luxury brands. They have missed major milestones in their family: birthdays, graduations, weddings, that kind of thing. They’re buying out suites; they’re spending a ton of money. So we’re definitely looking at how to make sure that we’re out in front of that customer.”

How they did it:

For Marriott, accelerating change started with listening closely to what’s actually needed, both now and in the future. Now, that means bleisure and staycations; in 2023 or 2024, that means a luxury boon. But beyond that, it goes back (again!) to the employees. “Mr. Marriott always says that if you take good care of your associates, they will take good care of your customers, and the customer will come back. So I think that’s really the foundation of our culture,” said Pallotta. 

 – – –

The biggest takeaway from this DX3 roundtable? Success starts with your employees. Especially during unprecedented times, investing in the employee experience is the first step in next-level customer experience, loyalty and more. Â